Expense Management

Holistic Expense Tracking

Profitability in healthcare is as much about managing what goes out as what comes in. Alphatic's expense module gives you a real-time pulse on your clinic's overheads and vendor liabilities.

Categories of Expenditure

We recommend grouping your expenses into these standard clinical categories:

• Dental Supplies & Consumables: Gloves, masks, composites, local anesthesia.
• Lab Fees: Payments for crowns, bridges, and orthodontic appliances.
• Facility Overheads: Rent, electricity, water, and internet.
• Human Resources: Monthly salaries, clinician commissions, and staff incentives.
• Marketing: SEO management, social media ads, and physical branding.

Vendor Management

Stop losing track of who you owe.

1. Vendor Profiles: Store contact info and bank details for your dental suppliers and labs.
2. Purchase Orders (PO): Generate formal POs directly from Alphatic.
3. Invoice Matching: When the supplier sends the bill, match it against the PO to ensure you aren't overcharged.
4. Payment Tracking: Record partial or full payments. The system will remind you of "Pending Vendor Payables" on your finance dashboard.

The Mobile Receipt Scanner

Don't let paper receipts pile up.

• Use the Alphatic Mobile App to snap a photo of a physical receipt (e.g., a petty cash expense).
• Our OCR Engine (Optical Character Recognition) will automatically extract the Date, Vendor, and Amount.
• The digital copy is archived forever, making your tax audits stress-free.

Lab Reconciliation

Track every case sent to the lab.

• Link a lab expense to a specific patient's treatment.
• Track "In-Transit" vs "Received" cases.
• Verify that the lab has billed you the correct contracted rate for each unit.